Many laws and regulations – both security-related and other areas of HR – require employees to review a set of policies and sign them to indicate that they understand and will obey them. This usually involves someone printing out multiple copies of the policies – one per person – sending them round, collecting signature sheets, and recording the results in (say) an Excel spreadsheet.
Have you ever considered the cost? Use this simple calculator to generate a very rough estimate of how much you could save in a year if you automated this process.
Some notes about the calculator:
- If you use email or a website (your intranet?) to distribute your policy documents rather than paper, set the number of pages to 1 assuming that your staff still has to print out and submit a signature sheet for each policy.
- I haven’t included any costs associated with mailing policy documents to remote offices.
- If you can eliminate most or all of the time you spend chasing people to make sure that they’ve signed, you’ll save even more (although it’s difficult to quantify in $$).
